Office Administrator – Job Ref PP16

£15,000 - £18,000



  • Answering the phone
  • Managing the sales calls/Suppliers-actually understand what the call is about and how that might help us.
  • Screen incoming calls
  • Contractor and client care.
  • Send out all the paperwork to contractors and ensure it is returned. Same with the client. Liaise with Back office to ensure they are all set up. Call the contractor a few weeks in to see how they are getting in. (Be a point of contact for Back office)
  • Contracts-Check thoroughly and send that out (DOCUSIGN)
  • CV Formatting
  • Colleague loading and coding
  • Searching for candidates on LinkedIn, indeed, Totaljobs and any other job boards. Loading them to colleague and composing emails
  • Manage the post / couriers / deliveries
  • Social Media
  • LinkedIn, Facebook, Instagram, Twitter, Xinh
  • Coming up with new ideas, videos, posts, marketing
  • Website – updating the news / social media feed
  • Social events
  • Assisting with the social events externally and internally
  • Assist with the designing of calendar invites for internal and external events
  • Stationary Orders
  • Assisting with new starter setup
  • Greeting Visitors, asking if they want Tea / Coffees, showing them into the meeting room, take coat if applicable
  • Make sure the office is generally tidy
  • Assist and support the Head Of Operations where and when required


  • Previous office experience
  • Excellent verbal and written communication skills
  • Professional and articulate
West Malling